Gilbert Public Schools Facilities Rental Department is excited to open our doors to the community, non-profit groups, small business and big business. Gilbert has forty (40) schools with a variety of facilities to meet your organization’s needs. You can rent a ball field, gymnasium, classroom, multi-purpose room, auditorium, cafeteria and more! We look forward to working with you.
Governing Board Policy
“School buildings and facilities shall be made available for community use as freely as is consistent with state statues, policies and regulations of the Governing Board of the Gilbert Public Schools, and consistent with the needs of the school or of the School District”
Facilities Information School Fact Sheets & Field Maps: Junior High Facilities Map
Elementary Facilities Map
How to Apply:
Complete one rental form for each school/site requested. For auditorium rentals, please complete the auditorium form. Applications must be submitted a minimum of 10 working days in advance of event date.
Application for Facilities Rental GPS Auditorium Application Certificate of Liability insurance will be required.
No events will be scheduled prior to 6:00 pm on week days.
Choose one of the following methods to submit your application:
- Email to Kristi.Odle@gilbertschools.net
- Fax to: 480-558-5134
- Drop off at: Community Education-Facilities, 6839 E Guadalupe Rd, Mesa AZ 85212 (Power & Guadalupe)
- Staff only: Interoffice mail to Community Education
Your request will be submitted for approval to the principal or personnel responsible for the facility. Once approval is received, your request is entered into the District scheduling software. A permit will be issued and e-mailed to you along with an estimate of costs for facility use. Do not advertise events until FINAL APPROVAL is received.
NOTE: All applications must be submitted prior to June 15 to be processed and approved for use during the month of August.
Rental Policies & Procedures Manual
Before applying for or using the district facilities or grounds please read through the facility policy guide.
Application Submission Schedule:
The date of application submission varies based on the time of year the activity will be conducted- see below for the earliest submission date. Requests will continue to be accepted throughout the year on a first-come, first served basis with a 10 day minimum advance. | Type of Activity | Submission Date | Activity Season | | League Play | March 1/Oct. 1 | Aug. - Dec. 31/Jan.-July 31 | | Individual Teams | Aug. 1/Nov. 1/April 1 | Aug.–Dec. 31/Jan-May 31/May-July 31 | | Auditorium | May 1- June 15/Aug. 1 | Aug.-Sept./Oct. –July 31 | | All other activities | May 1- June 15/Aug. 1 | Aug.-Sept./Oct.-July 31 | | Tournaments | 365 days in advance of event with $200 non refundable deposit | Facilities Rental FAQ | Jack Blanchard
Director, Community Education
Adam Crang Facilities Rental Coordinator 480-892-9089 X572 Kristi Odle 480-892-9089 X573
Facilities Rental Community Education 6839 E. Guadalupe Rd. Mesa, AZ 85212 Phone: 480-892-9089 Fax: 480-558-5134 (SE Corner of Power & Guadalupe) Business Office Hours
Monday - Thursday
8:30AM - 5:00PM
Friday8:30AM - Noon |
