The Purchasing Department is the central purchasing agency for the District. The members of this team strive to ensure that the District is compliant with all federal and state procurement guidelines and regulations. Our goal is to achieve maximum value while providing guidance and customer service to both our internal customers (end users) and external users (vendors and community).
New Vendor Bidder List Registration
Gilbert Public Schools has contracted with AZPurchasing.org to facilitate its vendor registration and bidder’s list. All interested vendors must register online to be considered for current and future bidding opportunities. Gilbert Public Schools will no longer maintain its bidder’s list internally.
How to Register as a Vendor
Visit AZPurchasing.org and set up your company and point of contact information. This registration is free to vendors. By registering, your company will receive e-mail notifications of future RFPs and IFBs issued by Gilbert Public Schools as well as all of the other member school districts. We urge you to visit this site and view all the benefits of enrolling as a registered bid list vendor.
Gilbert Public Schools also maintains current vendor information and requests that an updated W-9 and Vendor Registration Form be completed when any change occurs.
Purchase Order Terms and Conditions
Vendors requesting to do business with Gilbert Public Schools and accepting a purchase order for supplies or services must comply with the terms and conditions contained in the agreement in order for the transaction to take place. Failure to maintain compliance with these provisions will be considered a material breach of contract subject to penalties up to and including termination of the contract.
Open Bids and Solicitations
Invitation for Bids (IFB) and Request for Proposals (RFP) are officially issued by the District using AZPurchasing.org. Visit www.azpurchasing.org for more information on becoming an AZ Purchasing member. To ensure that you receive all bids and amendments, it is highly recommended to register and receive bid notices only through AZPurchasing.org.