Gilbert Public Schools Facilities Rental Department is excited to open our doors to the community, non-profit groups, small business and big business. Gilbert has forty (40) schools with a variety of facilities to meet your organization’s needs. You can rent a ball field, gymnasium, classroom, multi-purpose room, auditorium, cafeteria and more! We look forward to working with you.
Governing Board Policy: “School buildings and facilities shall be made available for community use as freely as is consistent with state statues, policies and regulations of the Governing Board of the Gilbert Public Schools, and consistent with the needs of the school or of the School District”
Governing Board Policies
Rental Categories/Classification Schedule – Policy KF-EA
Facility Use Fees - Policy KF-EB
Board Policies - KF, KFA, KF-RA, KF-RB
Application Submission Schedule
The date of application submission varies based on the time of year the activity will be conducted- see below for the earliest submission date. Requests will continue to be accepted throughout the year on a first-come, first served basis with a 10-day minimum advance.
How to Apply
Please read the Rental Policies & Procedures Manual below before you begin.
After you create an account you will have access to the GPS Facility Rental Application.
Your request will be submitted for approval to the principal or personnel responsible for the facility.
Once approval is received, your request is entered into the District scheduling software. A permit will be issued and e-mailed to you along with an estimate of costs for facility use. Do not advertise events until FINAL APPROVAL is received.
NOTE: All applications must be submitted prior to June 15 to be processed and approved for use during the month of August.
|Type of Activity||Submission Date||Activity Season|
|League Play||May 1 / Nov 1||Aug. - Dec. 31/Jan.-June 30|
|Individual Teams||May 1 / Nov 1||Aug.–Dec. 31/Jan-June 30|
|Auditorium||May 1- June 15/Aug. 1||Aug.-Sept./Oct. –July 31|
|All other activities||May 1- June 15/Aug. 1||Aug.-Sept./Oct.-July 31|
|Tournaments||365 days in advance of the event with $200 non-refundable deposit|
Facilities Rental FAQs
What do I need to do to use a school facility?
Can I go directly to the school site to rent a room/field?
Can I pass out flyers/advertisements at District facilities?
We will clean up after ourselves. Why do we need to pay for a facility maintenance worker?
What qualifies me/my organization as a Class 2 or Class 3- Non-Profit Organization?
Do I need insurance to use a facility?
Do I need to pay a fee when submitting a facility request?
How do I pay?
What types of facilities are available for rent?
How long does it take to arrange for a facility permit?
How are we notified if our organization has been approved to use the facility?
What kinds of rental fees will my organization need to pay when using Gilbert facilities?
Is my organization required to pay the fees before we use the facility?
Are there additional charges if we use the facility on the weekends or over holiday breaks?
Contact Gilbert Public Schools Community Education Office
480-892-9089 ext. 100
Office Hours: Monday–Thursday 8:00 am–4:30 pm & Friday 8:00 am–12:00 pm (closed Fridays in June/July)
Note: Gilbert Public Schools Community Education Department has computer terminals available to use at our office at 6839 East Guadalupe Road in Mesa, Arizona, for preschool enrollment for families without online access.