Facility Rentals

Any agency, group or individual outside of GPS interested in using a school facility must submit:

1. Complete a facility rental application
2. Provide a certificate of liability insurance
3. Submit a $200 deposit (dependent on event)

No. All applications must first go through Community Education or through the online application on the district website.

No.  Please follow the flyer approval process guidelines on the district website.

As an outside group, according to policy, we are required to provide an employee to open doors, turn on lights, clean areas used, and secure the facility after your departure. This is a required service we must provide and therefore must charge the organization.

Organizations will need to provide a copy of their Charter and/or a copy of their 501c3 form authorizing them to operate as a non-profit group.

Yes, all scheduled activities on GPS property must have liability insurance naming Gilbert Public Schools as additional insured. If you need help getting a $1 million liability insurance policy, you may contact the Arizona School Risk Retention Trust at (602) 200-2447 or www.ebi-ins.com/tulip/

No. You are not required to submit an application fee. However, once your application is approved, partial or full payment will be required.

There are several ways to pay, please refer to Facilitron to view options.

Facilities that are available for rent include classrooms, multi-purpose rooms, auditoriums, cafeterias, gymnasiums, outdoor courts, outdoor fields, and more.

Anywhere from 3-10 working days. Please allow as much time as possible.

If the school approves a facility request application, they will return it to Community Education-Facilities Department. Facilities Department will check for insurance, damage deposit and proof of 501(c)3.  Facilities will approve the application, calculate the cost and send a copy of the approved permit to the organization.

Rental fees are determined by the category into which your organization falls. Click on GPS Facility Rental and look at the Rental Categories/Classification Schedule and Facility Use Fees to find out what category your organization fits into and the fees that you will be required to pay.

Yes. All fees are due 10 business days prior to your first scheduled date of usage.

Yes.  Groups using indoor facilities during hours outside the normal workday or during any school closure days will be charged a staff fee of $25 per hour and utilities; utilities are $60 per hour High schools, $30 per hour Junior Highs, and $20 per hour Elementary schools.