Governing Board Brief - August 20, 2019

The Governing Board met for their regular monthly board meeting on Tuesday, August 20, 2019.

The meeting was called to order at 6:30 pm, and the agenda was approved with a 5-0 vote.

Dr. Shane McCord welcomed student Zoe Webb who was in attendance, a Senior at Gilbert High and a member of the Superintendent’s Student Senate.

The Superintendent’s Report followed.  Dr. McCord highlighted the following:

  • GEF Bowlerama fundraising event will take place on Wednesday, August 28th.  Dr. McCord thanked GEF for their support of Gilbert Public Schools.
  • VNET held its annual event for all district volunteers, providing training and networking opportunities.  Dr. McCord thanked VNET and all GPS volunteers for their support of Gilbert Public Schools.
  • Dr. McCord acknowledged challenges with transportation at the beginning of this school year.  Dr. McCord apologized to parents and students who have been inconvenienced by this and thanked parents and the community for their understanding.  Direct action has been taken, including Mr. Paul Novak taking on the role of Interim Director of Transportation. Improvements are happening daily and at this point, 94% of buses are running on time.  Dr. McCord noted that the safe and timely transportation of students is taken very seriously by the district.  

Item 4.01 followed with requests to speak to the governing board.  There was one request to speak to the governing board.

The Monthly Budget Report followed, presented by Ms. Bonnie Betz, Assistant Superintendent of Business Services.  Ms. Betz highlighted that this is the first monthly report for the new fiscal year. A timeline for the end of the year financial report and a bond report were requested.  Ms. Betz updated that the first work-study in September will include a bond report, and at the end of September a fourth-quarter activity report will be provided. The annual financial report is scheduled to be approved at a governing board meeting in October 2019.

The Consent Agenda was approved with a 5-0 vote with the removal of item 6.02 and 6.06:

6.01 Approval of Consent Agenda Items

6.03 Certified Personnel

6.04 Support Staff Personnel

6.05 Substitute Personnel

6.07 Approve Schneider Electric for the Purchase of Lighting Upgrades at Multiple School Sites.

6.08 Approval of Overnight and/or Out-of-State Travel

6.09 Approval of Out of State Travel for Staff

6.10 Ratification of Prior Month Financial Vouchers

It was requested that the beginning time of the meeting be added to the August 6, 2019 minutes. With this amendment item ‘6.02 Approval of Minutes from the Regular Board Meeting on July 30, 2019, and Brief Board Business Meeting on August 6, 2019’ was approved with a 5-0 vote.

The governing board discussed item ‘6.06 Approval of Governing Board Audit Committee Guiding Document’.  

The Action Agenda followed.

Dr. McCord, Superintendent presented the Strategic Operating Plan to the governing board.  Dr. McCord highlighted key areas of the plan including the five focus areas: Student Success; Safe and Supportive Schools; Employee Excellence; Family and Community Engagement; and Financial and Operational Efficiency.  Dr. McCord highlighted that the Strategic Operating Plan has been reviewed by parents, staff, and the governing board multiple times prior to bringing the Plan to the governing board for approval. The governing board highlighted that the process has been a positive experience and that this is a living document that will be reviewed.  The board also highlighted the importance of regularly reporting back to the community on progress.

Action agenda item ‘7.01 Approval of the Strategic Operating Plan’ was approved with a 5-0 vote.

Action agenda item ‘7.02 Approval of the updated Common Sense Digital Citizenship Curriculum’ followed. Mr. Jon Castelhano, Executive Director of Technology presented results from a community curriculum survey following the August work-study.  Mr. Castelhano highlighted that the district has been using Common Sense Media for a number of years. The curriculum has recently been updated. The community survey offered the opportunity to community members to review the updates and provide feedback.  Mr. Castelhano presented the results of the survey.

Action agenda item ‘7.02 Approval of the updated Common Sense Digital Citizenship Curriculum’ was approved with 5-0 vote.

The following action agenda items were approved with a 5-0 vote:

7.03 Discussion and possible action to approve the Arizona School Boards Association's (ASBA) draft 2020 Political Agenda and direct the District's delegate to the ASBA delegate assembly to represent the Board's determined position.

7.04 Policy Development: Second Read and Adoption of Policy FCB - Retirement of Facilities

7.05 Policy Development: Second Read and Adoption of Policy GCK - Professional Staff Assignments and Transfers

7.06 Policy Development: Second Read and Adoption of Policy JFAA - Admission of Resident Student

7.07 Policy Development: Second Read and Adoption of Policy JFB - Open Enrollment

7.09 Policy Development: First Read of Policy EEAA - Walkers and Riders

7.10 Policy Development: First Read of Policy JICL - Dating Abuse

7.11 Policy Development: First Read of Policy JJIB - Interscholastic Sports

Agenda item ‘7.08 Policy Development: Second Read and Adoption of Policy JL - Student Wellness’ was tabled and will be taken back to the Policy Committee for further discussion.

The meeting adjourned at 7:53 pm.